Meeting Services & Technical Support
Public meetings should be genuinely open to every member of the public. Not just technically compliant, but functionally accessible. Access100 handles the logistics of accessibility so boards, commissions, and community organizations can focus on governance while every community member can observe, testify, and participate.
End-to-End Meeting Support
Running an accessible public meeting involves far more than posting an agenda and opening a Zoom link. It requires coordinating accommodations, managing live audio and video, onboarding participants who may need extra time or support, and ensuring that the record of what happened is complete and available to everyone afterward.
Access100 provides end-to-end meeting hosting for virtual, hybrid, and in-person meetings. We manage the technology, coordinate the logistics, and support participants from start to finish, so your board or commission can stay focused on the substance of the meeting.
Our team includes people with disabilities who have navigated inaccessible public meetings themselves. We know where the friction points are because we have experienced them. That perspective shapes how we design and run every meeting we host.
What We Handle
Accommodation coordination ensures that participants who need ASL interpretation, CART (Communication Access Realtime Translation), large-print materials, or other supports receive them, confirmed in advance and not arranged at the last minute. We work directly with qualified interpreters and captioners and manage the coordination process so you do not have to.
Live A/V technical support covers everything that happens during the meeting itself: managing the platform, troubleshooting audio and video issues, monitoring the participant queue, and ensuring that remote and in-person participants can hear, see, and be heard equally. We provide participant onboarding and technical walkthroughs before meetings for attendees who need additional orientation.
Meeting facilitation and agenda management support is available for organizations that need help structuring meetings for clarity and efficiency. We also handle recording, transcription, and post-meeting distribution so that people who could not attend have full access to what was discussed and decided.
Sunshine Law Compliance
Hawaiʻi’s Sunshine Law governs how boards and commissions conduct public business. Meeting accessibility intersects directly with those requirements: notice, public participation, and the right of every person to attend and testify are not optional elements. Compliance consulting from Access100 helps organizations understand where their current practices create risk and how to address it.
We work with boards and commissions that are building or revising meeting procedures, transitioning to hybrid formats, or responding to accessibility complaints. Our guidance is practical and grounded in the operational realities of running regular public meetings, not just the letter of the statute.
Who This Is For
Boards and commissions subject to Hawaiʻi’s Sunshine Law, nonprofit boards, community organizations, and any group that convenes public or semi-public meetings and wants those meetings to be fully accessible.
This includes state and county agencies running hybrid board meetings, community coalitions hosting town halls, and organizations that have received accommodation requests and need support building a sustainable process for responding to them.
Make Your Meetings Accessible
Contact us to discuss how Access100 can support your next meeting and create employment for people with disabilities in the process.